Effective Date: August 18, 2025

 

Scan Solutions Incorporated ("we," "our," or "us") values your privacy and is committed to protecting the personal information you provide when using our website, including www.ssiportal.com, app.ssiportal.com, and ssiportal.com. This Privacy Policy explains how we collect, use, store, and protect your data.

​

Information We Collect

We may collect personal information when you:

• Fill out forms on our website

• Use our services or platform

• Interact with our site (e.g., cookies or tracking tools)

Types of personal information collected may include:

• Full name

• Email address

• Phone number

• Company name

• IP address

• Browser/device information

 

Use of Cookies and Tracking

We use cookies and similar technologies for:

• Website functionality

• Analytics and performance tracking (e.g., Google Analytics)

You can manage or disable cookies at any time through your browser settings. We also display a cookie banner to inform visitors and, where applicable, allow them to manage their cookie preferences.

 

How We Use Your Information

We use your data to:

• Respond to inquiries and support requests

• Provide, operate, and improve our services

• Analyze website traffic and optimize user experience

 

Sharing of Information

We do not sell your personal information.
We may share your data with trusted third-party service providers such as:

• Google Analytics (for usage tracking)

• Website hosting and infrastructure partners

These third parties are authorized to use your information only as necessary to provide their services to us.

​

Third-Party Links

Our website may contain links to third-party websites or services. Please note that we are not responsible for the privacy practices of such external sites. We encourage you to review the privacy policies of any third-party websites you visit, as their practices may differ from ours.

 

Consent

By using our website and services, you acknowledge and agree to the practices described in this Privacy Policy. You may withdraw your consent at any time by contacting us at: support@scansolutionsincorporated.com.

​

Your Rights

You have the right to:

• Access, correct, or delete your personal data

• Request information about how your data is used

• Withdraw consent to data use

We will respond to requests in accordance with applicable laws.

 

Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. Afterward, data is securely deleted or anonymized.

​

Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information. Access to data is limited to authorized personnel only.

 

Children’s Privacy

Our website is not intended for children under the age of 13. We do not knowingly collect or solicit personal information from anyone under 13. If we become aware that we have collected such information without verified parental consent, we will delete it promptly.

 

State-Specific Privacy Rights

We are committed to transparency and honoring privacy rights. If you are a resident of a state with additional consumer privacy protections (e.g., California), you may request access to, correction, or deletion of your personal information at any time.

 

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted here with an updated “Effective Date.” Continued use of our site indicates your acceptance of any revised terms.

 

Contact Us

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact us: support@scansolutionsincorporated.com