How Scan Solutions Incorporated Simplifies Alcohol Scan Down Payment Processing

The alcohol beverage industry depends on accurate, timely, and compliant promotions. Yet, too often, scan down payments get slowed down by manual processes, unclear contracts, or delayed reimbursements. At Scan Solutions Incorporated (SSI), we’ve built a process that takes the guesswork and delays out of promotions, ensuring that every contract, proof of sale, and promotion payment is handled with precision and speed.

Here’s how our six-step process works:

Step 1: Supplier & Retailer Align on Promotion

The supplier and retailer must agree on the promotion, whether confirmed verbally or through email. By clearly outlining the discount, products, and timing upfront, both parties ensure the program is ready for compliant submission and smooth execution.

Step 2: Submit Compliant Programs

Suppliers and distributors can easily submit compliant promotional contracts through our secure web-based portal or directly on the retailer’s platform. This ensures that all promotions are contract-based, properly documented, and set up for success from the start. Submit contracts anytime, anywhere, available on all devices - mobile, table, and computer.

Step 3: Retailer Runs Program & Submits Proof of Sales

Once the program finalizes in-store, retailers provide SSI with the proof of sale. This critical step captures the real point-of-sale (POS) data needed to validate the promotion and ensures the payment process is grounded in actual consumer purchases.

Step 4: Data Validation & Processing

The SSI team carefully reviews and validates all POS data, ensuring accuracy and compliance with industry regulations. Supporting documents - contracts, invoices, and proof of sales - are uploaded into the centralized portal. From here, we process the promotion with full transparency for both retailers and suppliers.

Step 5: Supplier Receives Invoice

Once the data is validated, SSI immediately generates a clear, itemized invoice for suppliers. With Net 30 payment terms, suppliers gain clarity into exactly what they owe, tied directly to POS verification, making approval faster and smoother.

Step 6: Retailer Gets Paid Next Business Day

After the supplier payment is received, SSI pays the retailer the very next business day. Unlike other systems that hold funds or delay reimbursements, we prioritize speed and cash flow.

Why This Matters

This streamlined process means:

• Accuracy: Every promotion is tied to verified POS data.

• Compliance: Contracts, sales, and invoices are all managed in one system.

• Speed: Retailers get paid faster, suppliers see clear itemization, and everyone gains transparency.

Since 2016, more than 300+ retailers and 400+ suppliers have trusted SSI as their scan down payment processor. With next-day payments, real-time reporting, and a user-friendly portal, we’ve built a smarter way to manage alcohol promotions.

Unlocked a Simplified Scan Down Payment Process Today

Scan downs are not legal in every state, and laws differ in every legal state. Before executing a scan down contract be sure to check with your own legal team on state laws.